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Accounts & Financial Control

The Accounts module is the financial heart of ebosAi Hub. It utilizes a robust, double-entry accounting engine to ensure that every business transaction is recorded with mathematical precision. All posted transactions are immutable and generate an automatic audit log entry.

Sidebar → Accounts → route /accounting/dashboard

[!NOTE] The Accounts module is subscription-gated (accounts module). Access is restricted to admin, accountant, and manager roles.

📊 Accounting Dashboard (/accounting/dashboard)

The Accounting Dashboard provides a high-level financial overview: - Outstanding receivables and payables summaries - Recent invoice and payment activity - Quick-access links to common accounting tasks

🧾 Sales Invoices & Revenue

Sales Invoices (/accounting/invoices or /sales/invoices)

The Sales Invoices page lists all customer tax invoices: - Create standalone invoices (→ /accounting/invoices/new) or view/edit from Sales Orders. - Invoices include UAE-compliant QR codes and Tax Registration details. - Documents can be edited in Draft state but become immutable once Posted.

Customer Receipts (/accounting/receipts)

Record payments received from customers via Cash, Bank Transfer, or PDC. A receipt clears the corresponding receivable and updates your Bank/Cash balance.

Debit Notes (/accounting/debit-notes)

Issue debit notes to customers to increase the amount owed — typically used for price corrections or additional charges not included in the original invoice.

Credit Notes (/accounting/credit-notes)

Issue credit notes to customers to reduce the amount owed — used for returns, refunds, or billing errors.

🏭 Purchases & Expenditure

Vendor Bills (/accounting/bills or /purchases/invoices)

The Vendor Bills page records invoices received from suppliers: - Create new bills or view/edit existing ones. - Input VAT is automatically tracked as a recoverable tax.

Supplier Payments (/accounting/payments)

Record payments made to vendors via Cash, Bank, or PDC. Posting a payment clears the corresponding payable.

Expense Claims (/accounting/expenses)

The Expenses module handles employee expense reimbursement requests: - Employees submit claims with receipts. - Accountants review, approve, and post the corresponding journal entries.

📒 General Accounting

Journal Entries (/accounting/journal-entries)

The Journal Entries page allows authorized users to perform manual double-entry adjustments for non-transactional items such as depreciation, provisions, or opening balance corrections. - Create a new journal entry (→ /accounting/journal-entries/new) - Use this for any accounting correction that doesn't fit the standard Sales/Purchase workflow.

Invoices to Post (/accounting/invoices-to-post)

The Invoices to Post page is a manager/accountant queue that consolidates all sales invoices and vendor bills awaiting final GL posting — useful for batch approval workflows.

Transactions to Post (/accounting/je-to-post)

The JE to Post page lists all other pending journal entries (e.g., from Cash Sales shifts, POS sessions) that require a final posting to the General Ledger.

💳 Cash & Banking

PDC Management (/accounting/pdc-management)

Track Post-Dated Cheques — both receivable (from customers) and payable (to suppliers): - Log cheque details, amounts, and maturity dates. - The system automatically tracks which cheques are due for clearing.

Bank Reconciliation (/accounting/bank-reconciliation)

The Bank Reconciliation tool matches your system ledger records with your external bank statement to ensure accuracy and identify unrecorded transactions.

⚙️ Configuration & Masters

Chart of Accounts (/accounting/accounts)

The Chart of Accounts is the framework for all financial reporting. It comes pre-configured with UAE-standard categories: - Assets: Current and Fixed Assets - Liabilities: Payables and Loans - Equity: Owner's Capital and Retained Earnings - Revenue: Sales and Other Income - Expense: COGS, Operating Expenses, and Overheads

Currencies (/accounting/currencies)

The Currencies page manages exchange rates for multi-currency transactions. The system supports multi-currency with automatic conversion to your base currency (AED by default).

✅ Accounting Business Rules

  • Draft → Posted: All documents start in Draft mode and become immutable upon posting to protect audit integrity.
  • Tax Rules: VAT is automatically calculated based on the customer/vendor tax classification (Domestic Registered, Non-Registered, or Overseas/GCC).
  • Double-Entry: Every posting creates balanced journal entries — debits always equal credits.
  • Immutable Audit Log: All posted transactions generate an immutable audit log entry. Corrections must be made via reversal or credit/debit notes.

Compliance Note: All posted transactions automatically generate an immutable Audit Log entry, accessible via the Audit Trail for administrators.

Next Steps: View your financial position using the Reports module.