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MERP25: Understanding Document Numbering

In modern enterprise management, consistent and reliable document numbering is essential for accountability and clear communication. MERP25 handles this automatically across all modules.

1. Automated Generation

You never need to manually enter a sequence or reference number (such as a Sales Order or Invoice number). - The "New" Placeholder: When creating a new document, the reference field will display "New". - First Save: Once you click "Save" or "Confirm" for the first time, the system automatically assigns the next available number in the sequence.

2. Standardized Formats

Document numbers are formatted consistently to make them easy to identify at a glance: - Sales Orders (SO): SO/YYYY/#### (e.g., SO/2026/0001) - Invoices (INV): INV/YYYY/#### - POS Orders: POS/YYYY/MM/DD/####

3. Reliability & Security

  • Gapless Sequences: The system ensures no numbers are skipped, which is vital for regulatory compliance and audit trails.
  • Immutability: Once a document reaches a definitive state (like CONFIRMED, PRINTED, or POSTED), its reference number is locked and cannot be changed. This ensures your records remain a permanent and untampered account of your business operations.

[!NOTE] If you need to find a specific document, use the Search Bar in any list view. You can search by the full reference number or just the ending digits.