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Module 09: Inventory Management

The Inventory module (/inventory/*) delivers real-time multi-warehouse stock control, valuation tracking, stock movement execution, physical stock count audits, and bulk price management.

🎯 Core Capabilities

1. Inventory Dashboard (/inventory)

  • Total Stock Valuation (AED), Low Stock Alert Cards, Stock Movement Velocity Graphs, and Active Warehouses Summary.

2. Goods Receipt / Inward Stock (/inventory/receive)

  • Receive incoming stock deliveries from supplier Purchase Orders into designated warehouses.
  • Generate Goods Receipt Notes (GRN) with line-level received vs. damaged quantity tracking.

3. Deliver Goods / Outward Stock (/inventory/delivery)

  • Fulfill outward delivery orders linked to confirmed Sales Orders. Auto-decrements warehouse stock on hand.

4. Stock Transfers (/inventory/transfers)

  • Transfer stock items between internal warehouses (e.g. Central Warehouse → Retail Outlet).
  • Tracks transfer status (Draft, In Transit, Completed).

5. Stock Adjustments (/inventory/adjustments)

  • Perform manual stock quantity overrides (damage, write-off, internal consumption).
  • Requires mandatory audit reason selection (Damage, Loss, Internal Use, Initial Balance).
  • Automatically posts GL inventory adjustment entries.

6. Physical Stock Take Audits (/inventory/stock-take)

  • Conduct wall-to-wall physical inventory counts by warehouse.
  • Calculates variance (System Quantity vs. Physical Counted).
  • One-click Reconcile Variances button to automatically align inventory ledgers and post variance JVs.

7. Bulk Price Editor (/inventory/price-editor)

  • Batch editing grid for updating selling prices, list prices, and minimum margins across hundreds of products simultaneously.

8. Catalogs: Products, Categories, UOM & Warehouses

  • Products: Manage SKU codes, barcodes, descriptions, cost price (moving average), sales price, minimum stock reorder level.
  • Categories: Organize products into hierarchical categories with custom GL account overrides.
  • Units of Measure (UOM): Configure base and secondary UOM conversion factors (e.g. 1 Box = 24 Pieces).
  • Warehouses: Manage storage facilities, addresses, and warehouse manager assignments.

💡 Step-by-Step Instructions

Conducting a Stock Take Audit

  1. Navigate to Inventory → Stock Take (/inventory/stock-take).
  2. Click Start Stock Take, select warehouse (Main Warehouse), and choose category.
  3. Print or open the counting sheet. Enter the physical counted numbers for each SKU line.
  4. Review highlighted red variances (e.g., SKU-1002: System = 50, Physical = 47, Variance = -3).
  5. Click Reconcile Variances. The system updates stock levels to 47 and posts an Inventory Adjustment Loss JV.